ABA Billing & Revenue Cycle Management

Billing clarity, so you can focus on what matters most.

Heartspace ABA Billing Solutions provides expert medical billing, claims management, and RCM support — alongside ACQ accreditation & compliance consulting and operational infrastructure buildouts — exclusively for ABA therapy providers, so your practice runs with clarity, compliance, and confidence.

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0 Years in Business Operations

0 Years in ABA Billing

0 Day Money-Back Guarantee

About Us

Built for ABA Service Providers. By someone who gets it.

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"We treat your practice's revenue with the same care you bring to your clients."

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ABA-Focused Billing

Heartspace ABA Billing Solutions is a third-party billing and revenue cycle management company built exclusively for ABA therapy providers. We understand the nuances of ABA billing — from authorization management to payer-specific requirements — because it's all we do.

Our remote team of billing professionals works as a seamless extension of your practice, handling the complex so your clinical team can stay focused on delivering quality care.

We partner with ABA providers of all sizes — from solo BCBAs to growing multi-site practices — to streamline claims, reduce denials, and maximize reimbursements.

What We Do

Comprehensive billing support from intake to payment.

Every service we offer is designed with one goal: keeping your revenue cycle clean, compliant, and moving.

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Claims Submission & Management

Accurate, timely claim submission across all major payers. We track every claim through adjudication and handle resubmissions when needed.

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Authorization Management

We manage prior authorizations, renewals, and appeals — so sessions are never interrupted by lapsed coverage or missed deadlines.

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Revenue Cycle Management

End-to-end RCM oversight including eligibility verification, ERA posting, denial management, and accounts receivable follow-up.

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Credentialing Support

Provider enrollment and credentialing assistance to ensure your BCBAs and RBTs are in-network and billable without delays.

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Compliance & Audit Readiness

We keep your billing practices aligned with FWA regulations, payer policies, and accreditation requirements — protecting your practice.

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Reporting & Analytics

Clear, actionable reports on your revenue performance — collections, denial rates, payer trends — so you always know where you stand.

Consulting Services

ACQ Accreditation & Compliance Consulting

Pursuing ACQ accreditation is one of the most significant steps an ABA practice can take — but the process is complex, documentation-heavy, and unforgiving of gaps. Heartspace guides you through every standard, every portal response, and every policy requirement so your submission reflects the quality of care you already deliver.

We work alongside your clinical and operations leadership to assess your current standing, identify compliance gaps, and build the infrastructure — policies, trackers, workflows, and staff training documentation — needed to meet ACQ standards with confidence.

Beyond accreditation, we help practices establish sustainable compliance frameworks: FWA policies, False Claims Act training, billing integrity audits, and ongoing quality assurance processes that protect your practice long after your accreditation is awarded.

"You shouldn't have to choose between running your practice and preparing for accreditation. We make both possible at once."

— Heartspace ABA Billing Solutions

Book an ACQ Consultation

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ACQ Readiness Assessment

A thorough gap analysis of your current operations against ACQ standards — so you know exactly where you stand before you submit.

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Portal Response & Documentation Build

We draft and organize your ACQ portal responses, standard-by-standard, with supporting policies, forms, and evidence documentation.

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Policy & Procedure Development

Custom compliance policies — FWA, patient rights, grievance procedures, staff handbooks — written to meet ACQ requirements and your practice's real workflows.

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Ongoing Compliance Infrastructure

Post-accreditation support including billing integrity audits, False Claims Act training, and QA frameworks to keep your practice protected year-round.

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Staff & Leadership Training

Training support for your clinical and administrative team on compliance expectations, documentation standards, and audit readiness.

Our Packages

Simple pricing, tailored to your practice.

All packages include dedicated billing support, monthly reporting, and direct access to your billing team.

Essentials

For solo BCBAs & small practices

Claims submission & tracking
ERA/EOB posting
Monthly AR report
Denial follow-up (30 days)
Eligibility verification

Book a Call to Learn More

Trusted by ABA providers across the country.

Don't just take our word for it — here's what practice owners and operations leaders are saying about working with Heartspace.

★★★★★

"Switching to Heartspace was one of the best decisions we made for our practice. Our denial rate dropped significantly within the first 60 days, and we finally have visibility into our revenue cycle that we never had before."

Jamie M.

BCBA-D, Practice Owner

★★★★★

"The ACQ consulting support was incredible. They came in, assessed where we were, and built out every policy and portal response we needed. We felt genuinely prepared going into our accreditation review."

Tasha L.

Operations Director, ABA Group Practice

★★★★★

"I was drowning in authorizations and aging AR before I brought on Heartspace. Now I spend my time on clinical work instead of chasing claims. They're not just a billing company — they're a true partner."

Rachel K.

Solo BCBA, Private Practice

Meet the Owner

The person behind your billing.

Courtney — Founder, Heartspace ABA Billing Solutions

18+ Years of Experience

Courtney Chapman

Founder & CEO, Heartspace ABA Billing Solutions

Courtney is the founder and CEO of Heartspace ABA Billing Solutions, where she brings over 18 years of experience helping businesses build the infrastructure, policies, and procedures they need to operate with compliance and confidence.

For the past six years, Courtney has worked exclusively in the ABA space — first as an operations consultant helping ABA providers build out their clinical and administrative infrastructure, and then leading and overseeing medical billing and coding teams for ABA service providers. She understands the complexity of ABA billing from the inside out: the payer nuances, the authorization cycles, the documentation standards, and the compliance requirements that can make or break a practice's revenue stream.

Courtney founded Heartspace with a clear mission: to give ABA providers the billing clarity and operational support they deserve — so they can focus less on paperwork and more on the families they serve. Her background in compliance consulting also positions Heartspace as a unique partner for practices pursuing ACQ accreditation, bringing a rare combination of billing expertise and operational rigor under one roof.

When she's not untangling prior authorizations or building compliance frameworks, Courtney is a creative at heart — producing music and always finding new ways to bring intentionality into everything she does.

ABA Billing & RCM ACQ Accreditation Operations Consulting Compliance & FWA 18+ Years Experience

Ready to Get Started?

Let's talk about your billing needs.

Schedule a free 30-minute Clarity Call. No pressure, just a real conversation about what your practice needs.

Free Clarity Call

We'll review your current billing setup, identify gaps, and walk you through how Heartspace can help — all in 30 minutes.

⏱️ 30 Minutes

💻 Virtual / Video

🎁 Free of Charge

Reserve Your Spot →

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Our Promise to You

60-Day, No-Risk Money-Back Guarantee

We're confident you'll see the value in working with Heartspace. But if you're not completely satisfied within the first 60 days, we'll refund your entire initial investment. No hidden terms. No hoops to jump through. No hard feelings. Just our promise to put your practice's success first — because we mean it.

Claim Your Free Clarity Call

Get in Touch

Have questions? We'd love to hear from you.

Whether you're ready to get started or just want to learn more, reach out and a member of our team will get back to you within one business day.

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Email info@heartspacevs.com

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Location Remote · Serving ABA Providers Nationwide

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Office Hours Mon – Fri, 9am – 5pm CT